What does the Clerk do?
Part of what makes the position such an interesting one is the sheer variety of things you will be expected to undertake. From normal routine items on a weekly and monthly basis, to those that are undertaken annually, or only every two or three years. Few days will be the same.
In a nutshell the Clerk:
Prepares and circulates agendas and minutes; implements decisions of the council
Ensures the council makes legal decisions and follows statutory regulations
Maintains the council’s records including policy documents
Prepares and controls the annual budget, pays accounts and salaries, assists the audit process
Manages office and ground staff; liaises with council chairmen and members
Handles council correspondence and consultation documents, including planning applications
Is available to residents and others to answer queries and assist appropriately
Maintains a list of council assets and ensures that they are properly maintained and insured
Issues recreation ground permits and burial deeds of grant
Attends events and training sessions
and anything else reasonably requested by the council
What kind of person is likely to enjoy being a clerk to a parish council?
Being a Clerk is an enormously rewarding job, and not always easy. But it will suit those with strong administrative skills, an ability to manage budgets and who have effective management and problem-solving abilities. Individuals who demand high standards from themselves and from others; who enjoy meeting and working with people to bring about change that will improve the lives of resident. Clerks may come as newly qualified graduates with a degree in local government, or from positions elsewhere in local or national government or from the service sector in private industry. All are equally likely to be successful, including those who have taken a career break or are through redundancy are having to look afresh at what they have to offer. It’s the person who counts.
A successful clerk is likely to be:
- Confident in writing letters, reports, agendas and minutes that are well-structured and easy to read
- Comfortable with numbers and understands the need for and controlling budgets
- Know their way round Microsoft Office and enjoy using I.T. to support their work
- Inquisitive, constantly seeking new knowledge and up for something new
- Personally well-organised, able to prioritise their work, able to delegate and wants and encourages, by example, others to follow
- Likes people, but is able to be assertive and firm when the occasion demands
- Has a positive outlook on life, calm in a crisis and with personal ethics above reproach
- Understand that success is not always about getting one’s own way, but achieving the objectives set by the council elected to represent the views and aspirations of residents