This is the information email which is sent out to all runners
location and course are shown on the map on the race website www.rvhm.org.uk. Changing facilities are available at The
Ashton Playing Fields and refreshments will be available in the Woodford
Green/Essex Ladies Clubhouse within the Ashton complex. Directions for
road and public transport are available via the website.
The race starts at 9am and
finishes at the Ashton playing fields and comprises one small lap of about 1
mile, followed by two longer laps of about 6 miles each. Water will be provided at the drinks stations
around the 4, 7 and 10 mile points. Drinks will be available at the
Although there is a fair amount of
parking at the Ashton Playing Fields, this WILL get full, probably by around 8
to 8:15am.After this time marshals at
the gate will direct you to park outside in one of the many residential side
roads.Please therefore allow plenty of
time to arrive and park.
Chip timing and
Runners will be issued with an
electronic tag which they attach to their shoe. Due to the logistics and
risk of loss, these can't be sent out in advance, so runners will need to
collect their tag (and race number) on the day. We have a very efficient
collection system and you shouldn't need to wait more than a few minutes.
However, if you are local you may wish to collect your chip and number in
advance and we will have these available at the Woodford Green clubhouse
between 6pm and 9pm on the Tuesday (26th February) prior to the race. The clubhouse is at the Ashton Playing Fields - see
the start/finish location on the race map at the race website (www.rvhm.org.uk) and read the directions
page if you don't know where it is. You can ask a friend to collect your
number for you, but please make sure you don't mix them up.
If you do need to collect on the
day please allow plenty of time (doors open at 7:00am for the 9am
start). There will be a series of tables to collect your number and chip and
these will be arranged ALPHABETICALLY based on your SURNAME.
Timing chips should be attached to the laces of your running shoes using the tags provided. Tucking them into your sock or putting them in your pocket will prevent them from registering properly and you may not get a time. Instruction pictures will be provided and our helpers can advise you if neceassry.
After the finish, an official will
remove the tag from your shoe BEFORE you proceed to collect your medal and
goodie bag. One benefit of the chip
timing is that your result is available the instant you cross the finish
line. You can access the race website via your Smartphone to get your result.
We will also have a couple of
laptops in out clubhouse to enable you to check results.
Please ensure numbers are pinned prominently
on the front of your race vest/shirt/top.
On the day entries
We will be taking entries on the
day, but these will cost £2 extra. There will be a separate desk for on the day
entries. To save time please print out and fill in a postal entry form and try
to have the correct money available.
There will be a manned baggage
drop facility in the clubhouse. All baggage is left at your risk.
Over the years we have welcomed
runners of all abilities, including some very slow runners, some blind runners
and a wheelchair competitor. We suggest that you confirm that you are
happy that the course is suitable for you before entering the race.
Although we don't have a set time limit, if you feel you may take longer than 3
hours to complete the course, please contact us and we may ask you to consider
Toilets - very
As the race has become more
popular, and the field has become larger, we have seen longer queues at the
toilets. Since 2011 we have hired Portaloos which helped considerably and
we will have these again in 2019. Nevertheless - please allow enough time
before the race to do what you have to do!
At the time of writing we have not confirmed our race photographer. If we do have one, details will be circulated with the results email.
Marshals will be positioned around
the course. At the far end of the course there is a section where you
will be directed to cross the road. 3 or 4 marshals will be controlling
the crossing point. Please ONLY cross where instructed and DON’T cross back over the road until you reach the second set of marshals and are
instructed to do so. They are there to control the traffic for your
safety. Anyone ignoring the marshals instructions may find themselves
disqualified from the race.
Also please note that under UK
Athletics rules, the wearing of personal stereos etc is forbidden due to
safety considerations (so you can hear traffic/marshals). I’m sorry if
this sound officious, but the marshals are there for your safety. Please
don't try and negotiate this with me as we are not allowed to have our race
licence unless we comply with this rule. Some people feel they
"can't run without their music" - why not try and enjoy the
atmosphere of the race and the supporters instead?
Ultimately, you have to be
responsible for your own safety as you would be on a training run. It is
impossible to marshal every little side road, but we do have the major crossing
points covered and plan to have even more marshals in 2019. Medical providers with ambulances will be in attendance around the course and at the finish in the event
of any problems.
In accordance with UKA Licence
requirements, all our numbers will have a form printed on reverse onto which
you should record any medical information. Please ensure you leave enough
time to complete this information and if it is particularly relevant to your
condition we strongly advise you to collect your number in advance and to
ensure it is filled in before travelling to the race.
Prizes and results
Prizes will be presented in the
clubhouse and the results will be instantly available on-line. You
can also email the Race Director at email@example.com but if you need a printed copy please bring a stamped addressed envelope along
to the clubhouse.
luck with the training – I look forward to seeing you on 3rd March.