BREWOOD
AND COVEN PARISH COUNCIL
WITH
BISHOP’S WOOD AND COVEN HEATH
MINUTES
FOR THE MEETING OF THE COUNCIL
HELD
IN THE COUNCIL OFFICES,
ON
THURSDAY, 30 July 2009 AT 7.30PM
PRESENT:
M. Alden-Court,
Cllr A. Ball, Mr F. Barrett, Cllr I. Clay, Mr D. Evans, Mrs D. M. Holmes, Mrs
J. Jeffries, Mr G. Martin, Dr R. C. H. Taylor, Mr M. Webb, Mrs J. Wright.
Mrs J.
Carr (family commitment), Mrs L. Jones (holiday), Mrs Y. Millward (family
commitment), Cllr M. Hampson (meeting).
IN ATTENDANCE:
Cllr R. Roberts O.B.E.
MINUTES:
The
minutes of the meeting of the Council held on 9 July 2009 were approved as
being accurate records and were duly signed, subject to the following amendments:
M Alden-Court was in attendance at the previous meeting. Item 83: M.
Alden-Court reported that she had contacted Stafford Blind Institute for
information but did not mention a database. Item 279: Dr R. C. H. Taylor had
purchased the plaque. Item 281: the bollard was to be sourced from Mr Gifford
and Mr Castree would be approached to fit it. Item 405: Mr M. Webb and Mr G.
Martin had also attended the Youth Forum meeting.
DECLARATION OF INTEREST:
Mr M. Webb declared an interest in the
Bowling Club planning application 09/00490/FUL, as he is a member. Mr D. Evans
declared an interest in the item on the Acting Clerk’s Report regarding a grant
for the Internet café at
Section
17 of the Crime and Disorder Act, 1998 places a duty on local authorities to
consider the crime and disorder implications when exercising its functions and
to do all that it reasonably can to prevent crime and disorder in its
area. Unless otherwise stated it is not
considered that the resolutions to be moved herein will have any adverse impact
for the purposes of the Crime and Disorder Act.
96. PUBLIC PARTICIPATION
The
Chairman moved that the meeting be adjourned for a period of no more than
fifteen minutes to allow any elector of the parish or his/her representative to
raise or question any issues appertaining to proper Parish Council business.
Mrs
Hardle of
It
was resolved that the Acting Clerk write to Mr P. J. Davies at South
Staffordshire Council seeking information and would refer back to Mrs Hardle
when a reply had been received.
Mr P.
Mullard of
It
was resolved that the Acting Clerk write to the Divisional Engineer and ask for
the top layer of the road surface to be replaced.
Mr
Dakin of Deansfield Close reported that grass cuttings were still being blown
into the drains causing blockages, which could potentially flood properties.
The Acting Clerk reported that a response had previously been received from
South Staffordshire Housing Association regarding this matter. M. Alden-Court advised Mr Dakin to report the
matter to South Staffordshire Housing Association. Mr Dakin reported dangerous
road works in
Mr R.
Hemingway of St.
97. POLICE REPORT
The Council received the written report from
Staffordshire Police. Mr M. Webb reported that a man had been apprehended in
connection with the incidents at Barnfield Sandbeds and he would be brought before the courts. Dr R. C.
H. Taylor reported that he had attended the Police Consultative Committee
meeting the previous week, which was poorly attended by residents. The next
meeting would be held in September. Members were asked to advise Dr Taylor of
any matters they wished him to raise. Mr G. Martin reported that Mr P. Danby,
the Watch Manager of Brewood Fire Service had reported to the police the fact
that the fire engine was on an urgent call out and had difficulty in getting
down
It was resolved that the Acting Clerk write to the Traffic Control Centre and report the area as a hot spot and to write to Mr Poyser again and ask for more frequent visits and out of hours visits to be made by traffic wardens.
MATTERS ARISING:
288*** Coven Changing Rooms. The
Opening Ceremony took place on 17 July. Chairman’s Report referred. Mrs J.
Wright requested that a key be provided to enable teams to lock the changing
rooms during games. Acting Clerk’s report referred.
347*** Buildings
– scout hut and youth club provision Letter received from Mr G. Bott,
Deputy Head of Youth Services advising of the suspension of the Youth Services
Asset Management Plan. Copy was enclosed. Acting Clerk’s Report referred.
Matter
of report.
72* / 151* Traffic management.
Parking in
It was resolved that the Acting
Clerk write to Mr N. Miller, Highways Manager, Stafford asking for parking
restrictions to be lifted at weekends and during school holidays. Email received from Mr D. Wright regarding the
removal of the bollard outside the Admiral Rodney public house. Copy
circulated. Dr R. C. H. Taylor did not speak or vote on this matter. Cllr A.
Ball reported that the reason given for the removal of the bollard was contrary
to previous advice received from both Mr M. Keeling and Mr M. Wright. Mr M.
Webb stated that the responsibility for any consequential accidents should lie
with Mr Wright.
It was resolved that the Acting
Clerk write to the County Council asking for written clarification as to the
reason for the removal of the bollard and request that it be reinstated.
205**/250**
It was resolved that Mr G.
Martin would submit a written notice bearing 8 or more signatures in line with
Standing Order 36.
217** Proposals for a
Matter of report.
377** Affordable housing. Acting Clerk’s Report referred.
It was resolved that Site Suggestion forms
be sent to Members with the next agenda to be discussed at the next Council meeting.
408** Croft House, Coven. 408** The Acting Clerk had written to the Chief Executive regarding concerns at the lack of action
by South Staffordshire Council. Awaiting reply.
Matter of report.
412** The Bront. The Acting
Clerk had written to Mr A. Nixon of
It was resolved that a site meeting be
arranged for 6.30 p.m. on 13 August 2009. Interested parties to attend. Acting
Clerk to write to Mr Nixon inviting him to attend and to seek quotes for the
felling of the silverbirch tree. Council to bear the cost.
61*. BT review of red
phone boxes. Still awaiting reply from BT following their Red Phone Box consultation.
Mr F. Barrett reported that there were no red phone boxes at Coven Heath.
Matter of report.
74*. The Green Bus service. Letter of response received
from the Green Bus Company advising that they would not be re-routing the bus
away from
Matter of report.
281*. Sandstone bollard,
It was
resolved that Mr Castree would be approached to repair the damaged bollard at
the top of
306*. Lion Public House, Brewood. Acting Clerk’s
Report referred. Mr D. Evans requested that the Council seriously consider
moving premises to the Lion and incorporate the Royal British Legion and the
Youth Centre & Scouts facilities at the site.
It was resolved that the matter be added to
the agenda for the next Council meeting.
319*.
Road surface, Ball Lane, Coven
Heath. Mr F. Barrett reported that the work had not yet commenced and
ownership was still unclear. Cllr R. Roberts reported that it was not the responsibility of County Council but they had
agreed to repair it. Cllr R.Roberts advised that he would continue to pursue
the matter.
83. Tapes
for people who are registered blind. M. Alden-Court asked that the matter be
deferred to the next Council meeting as she needed to make further enquiries.
Matter of report.
356*.
Matter of report.
403*. Allotments,
Matter of report.
405*. Youth Forum, Brewood. Representatives from the Youth Forum to be
invited to a forthcoming Council meeting. Date to be arranged.
Matter of report.
423*. Methodist Hall,
Matter of report.
436*. Neglected hedge A449 at Coven
Heath. Mr S. Dores of South
Staffordshire Council had agreed to inspect the hedge and trees, together with
the local Member. Date to be arranged.
Matter of report.
439. New
play equipment at the playing field in Bishops Wood still to be pursued.
Matter
of report.
441*. Equality and Human Rights Commission
with regard to the duty of the public sector to meet the obligations under the
current race, disability and gender quality duties until such time as the
Equality Bill to combine the three into one equality duty. The Acting Clerk
reported that the document was lengthy and would take time to consider its
implications.
Matter of report.
36. Society
of Local Council Clerks regarding two courses ‘The Public Purse – Financial
Management’ and ‘Safe & Sound – Health and Reducing Risk’. It was resolved that
the matter be held in abeyance until the return of the Clerk from sick leave.
Matter of report.
41. Playbuilder
applicants’ workshop. The Assistant Clerk reported that Barnfield Sandbeds
had been deemed unsuitable by South Staffordshire Council due to recent
vandalism. Brewood playing field did not meet the criteria of the Playbuilder
Scheme. Mr M. Webb to pursue play equipment provision for Brewood playing field
from alternative sources of funding.
Matter of report.
56. Village
Hall accounts. The Acting Clerk had
written to the Jubilee Hall and Bishop’s Wood Village Hall asking for their
year-end accounts to be submitted. Acting Clerk’s Report referred.
Matter of report.
67. Replacement
windows at Brewood Tennis Club. The contractor had been instructed to carry
out the work.
Matter of report.
69. Replacement
Sign for Parish Council Offices. The
Council considered the appropriate style of lettering and material to be used
for the replacement sign.
Matter of report.
70. Fencing
for Playing Fields. Acting Clerk’s Report referred.
It
was resolved that the Acting Clerk contact the Fencing Association and ask Mr
N. Redrup to assess the condition of the fencing at Brewood.
74. Cllr
I. Clay had attended the presentation of Brewood Ideas Group to South
Staffordshire Council on 14 July 2009. District Council’s Report referred.
Matter of report.
75. Staffordshire
Motorcycle Casualty Reduction Project. The Acting Clerk
had written to County Highways advising them of the Council’s preferred option.
Matter of report.
76. West
It was resolved that Mr G. Martin would
attend.
77. Stafford
Road Corridor Area Action Plan The Acting Clerk had written to
Wolverhampton City Council and asked for clarification as to how the Area
Action Plan would affect Brewood and Coven Parish Council and in particular
Coven Heath.
Matter of report.
82. Nomination
to Board of Governors at St Mary’s
Matter of report.
CORRESPONDENCE RECEIVED:
84. Local
Council Awards. Email
received from NALC regarding nominations for Local Council Awards. Copy
circulated. Brochure was tabled.
85. CRB
changes to the law. Letter was received from the Criminal Records Bureau
(CRB) regarding changes to the law. Copy circulated.
86. Sustainable
Energy Partnership Letter received from Olivia Andrews of the
Sustainable Energy Partnership asking Members to lobby David Kidney about the
Fuel Poverty (No. 2) Bill. Copy
circulated.
It was resolved that no action would be
taken as the Council has no political affiliations.
87. Email
received from the training officer at South Staffordshire Council regarding the
Parish/District Liaison Group Meeting to be held on Wednesday 16 September 2009
(6.30pm–8.30pm)
It was resolved that the Acting Clerk would
forward a copy of the agenda to Dr R. C. H. Taylor.
88. Swine
flu. Letter had been received from South Staffordshire PCT regarding swine
flu. Copy was enclosed. Posters had been displayed on Parish Council
notice-boards.
89. Countrywide
Economic Development Referenced Group. Email had been
received from Jeanette Burrows, Staffordshire Third Sector Network regarding a
meeting of the Countywide Economic Development Reference Group, which had been
held on 31 July 2009. Copy circulated.
It was resolved that Members wishing to
attend notify the Acting Clerk.
CORRESPONDENCE CIRCULATED:
Brochure and CD from Kompan – regarding play
equipment
Annual Play Ground Inspection Report 2009
Tourism News (summer edition)
Agenda for the meeting of the Licensing Committee
Meeting held on 21 July 2009
South Staffordshire Review (summer edition)
Introduction to Staffordshire Mental Health Helpline
The Clerk magazine (July)
Society of Local Council Clerks CPD & Regional
Conference Programme 2009
Your Staffordshire magazine (9 July)
Agenda for Regulatory Committee Meeting held on 14
July 2009
Agenda for Joint meeting of the Partnership &
Strategic Services Scrutiny Panel and Community & Environmental Services
Scrutiny Panel held on 28 July 2009
Email from SPCA regarding signs being used by bogus
callers
90. COUNTY
COUNCIL’S REPORT:
The Council received the report of the
91. CHAIRMAN’S
REPORT:
The Council received the report of Mrs D. M. Holmes
and noted that she had performed the opening ceremony at Coven changing rooms,
which was very well attended despite the bad weather. She thanked the Coven
Members for their contribution. She also expressed thanks to Mr M. Webb for
organising the event and his grandson who had acted as car park attendant for
the evening. Brewood Old Boys played Coven FC with the final score being 7-2 to
Coven. The Chairman had also attended Chillington Country Fair and reported
that this was a success, despite the bad weather, takings were up on last year.
Mr D. Evans left the meeting.
92. FINANCE REPORT:
The Council received
the Finance Report from the Chairman, in the absence of the Head of Finance,
Mrs L.E. Jones, and resolved the following matters:
·
The
financial summary for the month of July 2009 be approved
·
The
first quarter budget sheets be approved
·
The
Coven playing field caretaker’s hours and rate of pay as Spinal Column Point 7
pro rata per annum be ratified. Acting Clerk’s Report referred
·
Payment
of £140.12 to Mrs L. E. Jones for incidental expenses in relation to the
official opening ceremony at Coven Changing Rooms on 17 July 2009 be approved
·
The
payment of £133 subscription fees for the Clerk’s membership of the Society of
Local Council Clerks be approved
·
The
Council to sanction the purchase of an additional battery for the handyman’s
drill be approved
·
Payment
to Mr G. Edwards to reimburse him for his time and petrol be approved
It was resolved that gardening vouchers to the value of £20 be issued to Mr Edwards.
·
A
request from
It was resolved that a grant of £280 be awarded. It was noted that Mrs J. Jeffries voted against the proposal.
·
The
payment of £15 to the Society of Local Council Clerks for submission of the
‘Well Being’ module be approved.
93. PLANNING REPORT:
The Council received the Planning Report
from the Head of Planning Dr R.C.H. Taylor and considered the planning
application received as set out in the attached schedule. Dr R.
C. H. Taylor reported the following:
Appeal - lodged by Mr J. Lee against the
refusal of planning permission at The Bungalow, Rock Bank,
Refusal – Change of use of land to extend
touring caravan site by 5 additional plots at Fish Ponds Caravan Site,
Approval – extension and new car park at
Approval – loft conversion with small front
extension at
Approval – first floor extension above
kitchen at
Approval – conservatory
Approval – 2 storey extension and
alterations at Crateford House,
The Chairman moved the suspension of
Standing Order 44 to allow the meeting to continue beyond 9.30 p.m.
94.
ACTING CLERK’S REPORT:
The Council
received the written report of the Acting Clerk and resolved that:
The Council’s bid for
re-accreditation was almost complete and would be submitted in advance of the
deadline of 12 August 2009. The Acting Clerk thanked the staff for their input.
A contractor had
been approached about repairs to the roof of the bus shelter in Market Place,
Brewood and a quote was pending.
Removal of stiles
along public footpath No. 3 would be discussed at a future meeting.
Spraying of
Japanese Knotweed would commence in the autumn.
Anti social
behaviour at the Barnfield Sandbeds had been reported and the police were
aware.
No additional
flowering bulbs were required from South Staffordshire Council.
95. DISTRICT COUNCIL REPORT
The
Council received the report of the District Council and noted the following:
Cllr I. Clay had attended the meeting of the Brewood Ideas Group on 14 July
2009 and confirmed that the District Council were in support of their proposal
for planning in the centre of Brewood. Cllr Clay had also attended the
following training sessions, ‘disposing of litter and dog fouling’ and ‘the effect
of the recession on building and finance’. Cllr Clay also reported on South
Staffordshire Housing Association’s plans to build additional properties over
the coming 3 years.
ANY OTHER MATTERS OF REPORT:
There
being no further business the meeting closed at 9.55 p.m.
Acting Clerk’s
Report for the Meeting to be held 30 July 2009
Matters of Report Arising from the Meeting
held 9 July 2009
288** Coven
Changing Rooms. We have received notice from the Football
Foundation that we have to complete a Monitoring and Evaluation Form for the
Changing Rooms. Jo Wright has raised an
issue with regard to the handing out of keys to the football teams. She has made a very valid point that teams
should be able to safeguard their belongings by having access to the keys to
enable them to lock the changing rooms whilst they are away from them as the
Caretaker will not always be on site.
347*** Buildings
– scout hut and youth club provision. Draft minutes of the meeting have been
received and have been tabled.
217**
Proposals for a
412**
The Bront – Silver Birch Tree. A letter has been received from the resident
setting out the history and registering his strong objection to the retention
of the tree. The letter reiterates the
points addressed to Mr Dores, i.e. that, “the tree is too close to his boundary
fence and that the roots of the silver birch species lie close to the surface
thus depriving his garden of moisture and nutrients. He is also concerned that the tree will
eventually grow to a height of some sixty feet and that the crown lifting will
not stop his garden from being overshadowed.” As the Arboricultural Officer has
not responded to my letter I have made contact today and advised him of the
resident’s annoyance that the tree has not been felled. He has advised that, although he doesn’t like
to see trees felled, he does not consider this tree to be of such importance to
warrant a TPO but would ask that, if the Council decides to have it felled it
should be replaced with a Rowan tree planted further away from the resident’s
boundary.
306*
Lion Public House, Brewood. The Express & Star, 16 July
edition, contained a Punch Taverns
advertisement calling for licensees for several of their public houses, the
Lion being included.
377*
Affordable Housing. The appraisal of Potential Sites for
Affordable Housing has been received from John Lancaster RAHP Consultancy. This will be placed on the agenda for the
next meeting. We have also received
correspondence from South Staffordshire Council re: The ‘Call for Sites’ and the Local
Development Framework. This requires
completed Site Suggestion Form(s) to be submitted by Monday 7th
September 2009.
403*
Allotments,
423*
Methodist Hall,
441*
Equality and Human Rights
Commission still to be pursued.
56.
Village Hall accounts. I
am advised that the accounts for the Jubilee Hall have been posted on the
Charity Commission website. As yet the
accounts for Bishops Wood have not been received.
70. Fencing for Playing Fields. Unfortunately, due to the pressure of work I have not been able
to pursue this. However, after
consultation with the Chair, I did make an approach to John Redshaw, a retired
fencing contractor, to enquire whether he would be prepared to act in an
advisory capacity but unfortunately he was not prepared to do this. Sue has e-mailed some information, which will
be tabled for the next meeting.
Other Matters of
Report.
Quality Council
reaccreditation. This is almost completed and will
be submitted before the deadline of the 12 August. The Council will also need a Community
Engagement Statement of Intent and a Statement of Intent on Training. The Council is able to demonstrate that it
meets the criteria but I will prepare draft statements for consideration at the
next meeting of the Council.
Bus Shelter in the
Market Place, Brewood. A Building Contractor has been
asked to inspect the bus shelter and provide a quotation for repairing the
roof.
Notice-boards. The notice-boards at Bishops Wood have been erected and looks
very good, apart from the fact that one has been placed higher than the
other. It was cheaper to purchase two
identical boards than one because they were on special offer. The Coven Caretaker had to assist the
Handyman as it was a two man job and will book additional hours for the work.
Public Footpath No.
3. The County Council is looking to
replace/remove some of the stiles on the above route to allow it to be used by
people of all abilities. It is hoped
that this may form part of a circular walk that also compasses the canal. Information is required as to ownership of
lands that the route crosses. A map is
tabled and members’ input would be appreciated.
Footpaths in
Coven. A complaint has been received from Mr A. F. Prendergast
that the footpaths in
Japanese Knotweed. SSC’s Arboricultural Officer has reported
the presence of Japanese Knotweed on the Council’s land at
Painting of the
Exterior of the Council Offices will commence in September.
Barnfield Sandbeds.
SSC’s Landscape Planning Manager has reported
that anti-social behaviour has become a problem at the Sandbeds. In the latest incident twenty newly planted
birch trees had been uprooted and used to build a bonfire. For this reason his Department could not
support any proposal to provide play equipment on this site.
Green Bus Service.
The Development Services Directorate has given notice that the Green Bus
Service will cease to operate service 33 as from 7 September. This service currently provides one return
journey each Friday through Brewood, Bishops Wood, Blymhill, Weston and
Grounds Maintenance
at Bishops Wood. Some weeks ago the grass verges
and the perimeter of the playing field were very overgrown and, in view of the
imminent BKV judging, the Co-ordinator, Jeanette Edwards arranged for her
husband to strim these areas. When this
has happened in the past he has been presented with a gardening voucher to
compensate him for his time and the petrol used. Can Council’s approval be given for such a
voucher to be purchased from petty cash.
Provision of
Flowering Bulbs for 2009 – 2010. I have confirmed to SSC that the
Council would like to receive bulbs as in previous years, i.e. 3 x 25kg nets of
mixed daffodils, 2000 winter crocuses, 2000 spring crocuses and 1000
snowdrops. Additional bulbs can be
ordered but these will be at a cost and, as the order has to be placed before
the Council’s next meeting, this will need to be determined at this
meeting. Cost : Daffodils £10.45 per
25kg n, winter crocus £27,60 per 2000, spring crocus £32.20 per 2000, snowdrops
£29.90 per 1000 and bluebells £46.00 per 1000.
Members may recall that the grant received from Central Networks did include
funding for the re-planting of the bluebell wood at The Bront.
Additional
Correspondence Tabled:
Agenda and reports for the Meetings of South
Staffordshire Council’s Regulatory Committee, the Executive Committee and the
Audit Committee to be held 4 August 2009.