GDPR Privacy Notice for Harwell Dental Practice

Who we are:

1. Harwell Dental Practice is a dental practice registered at Curie Avenue, Harwell, Oxfordshire OX11 0QQ. If you would like to contact us about any of the information contained within this privacy notice you can contact our practice principal, Michael Bellew by email at or telephone on 01235 831889.

What information we collect about you:

2. We collect information about you when you enquire about our services or make an appointment with us for treatment. We will retain details and clinical notes relating to the care you receive within our practice and from third parties. We also collect information about you when you voluntarily complete customer surveys or provide feedback to us.

How we will use the information we have about you:

3. We will use information about you to enable us to arrange appointments with the appropriate clinician and to ensure that you are receiving care appropriate to your clinical needs. Our regulators The General Dental Council, and the CQC require us to create and retain records of the dental treatment that is provided to patients. We are obliged by law to keep these records for 10 years after the last date of treatment.

4. We will not disclose your personal data, including records of your treatment, unless required to do so by law, or with your explicit consent. [If you have been referred to treatment with us by another medical professional, we may disclose details of your treatment to them where appropriate]. Wherever possible we will discuss any disclosure with you in advance. We will never pass on your information to a third party for marketing purposes.

5. We may share your information with selected third parties including; business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you; analytics and search engine providers that assist us in the improvement and optimisation of our site; credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.

6. We will use your information to provide you with details about other services or products that we offer that we think will be relevant to your ongoing care or of may be of interest to you.


7. As of March 2018 we have no plans to send you information about products and services of ours, nor from other companies, for marketing purposes.

8. If we were to chose to use data for marketing we would need your consent to do so and you would then have the right at any time to stop us from contacting you for marketing purposes.

Access to your information:

9. You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all, of your personal information please email or write to us at the following address: Harwell Dental Practice, Curie Avenue, Harwell, Oxfordshire OX11 0QQ.

10. If your personal details change, or it comes to your attention that the information we hold about you is inaccurate in any way please let us know and we will make the appropriate corrections.

11. If you have concerns about the way in which we have handled your data, or are not satisfied with our response to any complaint you may have made, you can complain directly to the Information Commissioner Office (include link)

Where we store your personal information

12. All information you provide to us is stored on our secure servers. When dental records are shared with third parties, this is done through appropriate confidential means.

13. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Other websites

14. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Changes to our Privacy Policy:

15. We regularly review our privacy notice and will update this page when necessary. This privacy policy was last updated on the 11th April 2018.


Harwell Dental Practice